Special Collections Assistant

Are you passionate about Special Collections and providing a brilliant service for students, and researchers?

Are you looking for an opportunity to work with unique and historically significant collections within a university environment? Are you organised, detail-oriented and confident using digital systems and databases? Are you motivated by a varied role that combines public-facing work with behind-the-scenes collections management? If so, this could be the role for you.

At Manchester Metropolitan University, we believe in working together as one. We are proud to create amazing spaces where colleagues can do their best work and thrive.

Our Special Collections include objects, artworks and archives. They are a vital part of life at the University and are used extensively for teaching, research and inspiration.

About the Role:

As the Special Collections Assistant you will be a valued member of the Special Collections team, within the Library & Cultural Services department. You will make a significant contribution to the delivery of customer-focussed reader and enquiry services, and assist with the development, management and care of the collections. Your work will support an active engagement programme which seeks to boost engagement with academic audiences through teaching, learning and research, and with public audiences through a programme of displays and events.

Key Responsibilities

Deliver a high-quality customer service for Special Collections users and enquiries.
Retrieve, handle and care for rare books, archives and other special collections material.
Support the cataloguing, documentation and processing of collections.
Assist with digitisation, metadata creation and copyright-related activities.
Contribute to the preservation, storage and environmental monitoring of collections.
Support the delivery of teaching sessions, exhibitions, events and reading room services.
Undertake administrative tasks, data collection and reporting to support service delivery.
Promote Special Collections through outreach, engagement and communications activities.
Develop knowledge of the collections to support users and enhance access.

This is an exciting opportunity for an individual who:

Is passionate and curious about collections, and understands their potential within Higher Education
Has experience of working with collections and/or archives in a museum, gallery or educational setting
Is well organised, highly motivated and a brilliant communicator
Enjoys working flexibly as part of a small, dedicated team
Cares about providing an excellent service

Why join our Library & Cultural Services?

You will join a passionate and empowered team and an innovative and evolving library service.

This is an exciting time to become part of our team, as we look ahead to a new landmark library building and reimagined service.

Join a community that values collaboration and mutual support. Be part of a team where you can thrive and make a difference.

To apply:

Please submit your

CV and Cover Letter,

outlining your suitability to the role.

Closing date

Sunday 18th October 2026

Get in touch

This is a fully campus-based role. For informal enquiries, please contact

Jayne Evans at

j.e.h.evans@mmu.ac.uk .

Please note:

Interviews are set to take place on

23 November.

2026

Due to high application volumes, only submissions with cover letters may be considered at shortlisting.

Manchester Metropolitan University fosters an inclusive culture of belonging that promotes equity and celebrates diversity. We value a diverse workforce for the innovation and diversity of thought it brings and welcome applications from all local and international communities, including Black, Asian, and Minority Ethnic backgrounds, disabled people, and LGBTQ+ individuals.

We support a range of flexible working arrangements, including hybrid and tailored schedules, which can be discussed with your line manager. If you require reasonable adjustments during the recruitment process or in your role, please let us know so we can provide appropriate support.

Our commitment to inclusivity includes mentoring programmes, accessibility resources, and professional development opportunities to empower and support underrepresented groups.

Manchester Met is a Disability Confident Leader and, under this scheme, aims to offer an interview to disabled people who apply for the role and meet the essential criteria as listed in the attached Job Description for that vacancy.

This vacancy is expected to attract a high volume of applications. Therefore, under the Disability Confident Scheme, only disabled people who apply under the scheme and best meet the essential criteria will be offered an interview.

Documents

001864.1 Special Collections Assistant Sept 2026.pdf (77.74 KB)
Candidate Pack.pdf (9.16 MB)

Details

Location: Manchester All Saints Campus

Faculty / Function: Academic Services

Salary: Grade 4 ( 26,093 to 27,319)

Closing Date: 18 October 2026

Contract Type: Permanent

Contracted Hours per week: 35

Benefits

25 days leave + Christmas closure + Bank holidays (Extra 5 days after 5 years of service)
Travel loan
Wellbeing platform
Life insurance
Access to Campus Facilities
Enhanced parental leave
High-quality guaranteed pension
Hybrid working opportunities

Meet the recruiter

Claire Muir ManMetJobs@mmu.ac.uk