Project Coordinator - UK Cancer Vaccine AI Scientist & Supercomputing

Oxford Centre for Immuno-Oncology, Old Road Campus Research Building, Roosevelt Drive, Headington, Oxford, OX3 7DQ

We are seeking to appoint a Project Coordinator (UK Cancer Vaccine AI Scientist & Supercomputing) to join the Nuffield Department of Medicine, University of Oxford, working on a state-of-the-art project funded by the Advanced Research & Innovation Agency.

Reporting to Dr Lennard Lee, Programme Director, you will serve as the UK Cancer Vaccine AI Scientist & Supercomputing Project Coordinator, performing a Chief of Staff function for the programme.

About the Project

The UK Cancer Vaccine AI Scientist & Supercomputing Project is a government-supported national flagship research initiative hosted by the University of Oxford. The project integrates sovereign AI supercomputing, AI Scientists, automated laboratories, advanced immunology, and near-patient manufacturing to accelerate the development of safer and better personalised cancer vaccines for NHS patients.

The project establishes an end-to-end strategy to connect AI-led target discovery with autonomous experimental validation, vaccine manufacturing, and NHS clinical trials. Experimental and clinical results feed back into the AI Scientist, creating a recursive self-improvement cycle of learning and discovery from computational prediction through to patient delivery.

Role and Responsibilities

You will support the Programme Director and senior leadership team to facilitate project operations and keep this complex multidisciplinary project running smoothly. You will take ownership of defined programme processes and activities across team coordination, budgets, meetings, events, communications, external engagement, and executive support, monitoring milestones and expenditure and ensuring actions are progressed. The post holder will also work closely with University, NHS, government, funder, industry, and technology partners and support senior-level meetings, government and dignitary visits, and project events.

With excellent interpersonal and communication skills to build effective relationships with colleagues and stakeholders, alongside experience of project planning/managing project activities and excellent organisational skills, you will work closely with University, NHS, government, funder, industry, and technology partners and support senior-level meetings, government and dignitary visits and programme events. You will provide high-quality support to the Programme Director and team, including delivering the strategy, project management, team diary and meeting coordination, briefing documents, minutes and correspondence, and use AI tools to improve administrative efficiency. You will also support recruitment, onboarding, team coordination, and HR processes across the wider programme.

Essential Criteria

It is essential that you are educated to degree level or have demonstrable equivalent experience in project coordination.
You will have proven ability to take ownership for day-to-day delivery of project activities to enable progress on deliverables and completion of milestones.
You will be detail-oriented with analysis skills and problem-solving abilities.
Demonstrable experience of project planning/managing project activities and excellent organisational skills.
Experience in scaling up small to medium teams or similarly in a fast-moving organisation.
Experience in taking ownership of defined programme processes and activities across team coordination, budgets, meetings are essential aspects we look for.

Application Process

Applications for this vacancy should be made online, and you will need to upload a supporting statement and CV. Your supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. Please restrict your documentation to your CV and supporting statement only. Any other documents will be requested at a later date.

Contract Details

This position is offered full time on a fixed-term contract until 30 September 2030 and is funded by ARIA.

Important Dates

Only applications received before 12 midday on Monday, 2 November 2026 will be considered. Please quote 189249 on all correspondence.

Contact Information

Contact Person : Bogdan Tiritelnicu Vacancy ID : 189249 Contact Phone : [Not specified] Closing Date & Time : 02-Nov-2026 12:00 Pay Scale : STANDARD GRADE 6 Contact Email : recruitment@ndm.ox.ac.uk Salary ( ) : Standard Grade 6: 35,681 - 41,636 with a discretionary range to 45,212 p.a. (pro rata). This is inclusive of a pensionable Oxford University Weighting of 1,730 per year (pro rata).