Education Program Specialist 3 - CTSI
Columbus, USA
Posted: Oct 11, 2026
NL Highlights
Coordinate the scheduling, promotion, and delivery of diverse educational workshops, seminars, and career development events.
Manage administrative aspects of NIH and institutional training grants, including compliance and reporting.
Collect, analyze, and report data on program outcomes and trainee progress to inform strategic improvements and reporting requirements.
Details
Reference
R157216-1
Salary & Funding
Competitive academic stipend expected.
Duration
Regular
Contact Info
hr-accessibleapplication@osu.edu
Eligibility
Bachelor's degree or equivalent experience.
4 years of relevant experience required.
4-8 years of relevant experience preferred.
An advanced degree in a relevant field is desirable.
Next Steps
1
Ensure all necessary documents are available before starting the application.2
Review and update candidate profile information.3
Complete the application through the Workday portal.4
Final candidates are subject to a background check.Opportunity Overview
Job Title: Education Program Specialist 3 - CTSI
Position Summary
The Education Program Specialist 3 supports the administration, coordination, and evaluation of CTSI s Investigator Career Development programs. Reporting to the Associate Director for Investigator Development, this role ensures timely communication, coordination, and monitoring of high-quality remote and in-person educational workshops, training opportunities, and career development initiatives for graduate students, residents, fellows, and junior faculty. The Education Program Specialist 3 works closely with CTSI leadership, faculty, staff, and trainees/scholars to manage day-to-day program operations and contribute to long-term program improvement.
Key Responsibilities
Program Coordination & Delivery
- Coordinate the scheduling and promotion of recurring educational series, workshops, and events, including:
- Monthly Seminar Series
- Mentoring workshops (3/year)
- Career Dinners (3/year)
- Thematic or topical workshops
- Grant-writing workshops
- Grant writing office hours to support grant development through one-on-one advising
- Other related meetings and events as required
- Support new externship initiatives and career development opportunities.
- Develop and maintain training and program communication resources (e.g., video libraries, online modules).
Grant Administration & Compliance
- Assist with administrative responsibilities for NIH and institutional training grants.
- Coordinate and monitor trainee/scholar appointment processes, OSU HR requirements, and NIH xTrain submissions.
- Ensure compliance with NIH and university reporting requirements.
Evaluation & Reporting
- Maintain surveys for relevance and conduct pre- and post-program assessments, mentoring surveys, and annual evaluations.
- Coordinate, collect, and monitor trainee/scholar progress updates through Individual Development Plans (IDPs), mentoring plans, and program milestones.
- Collect, analyze, and report data for internal stakeholders, NIH progress reports, and institutional updates.
- Use tools such as the Flight Tracker to monitor career trajectories and program outcomes.
- Establish and manage a database to track junior faculty outcomes (e.g., publications, presentations, patents, funding, novel treatments/therapeutics), benchmarking results against national data.
- Help support and maintain project plans and Smartsheet to reflect accurate grant and project status
Collaboration & Continuous Improvement
- Work closely with the Associate Director and CTSI evaluation team to assess and enhance program effectiveness.
- Contribute to program development by identifying opportunities for new initiatives and process improvements.
- Assist with promotional activities to raise awareness of CTSI education and training programs.
Additional Information:
- Location: Prior Hall (0302)
- Position Type: Regular
- Scheduled Hours: 40
- Shift: First Shift
- Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.