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Assistant to the Executive Director, Kirwan Institute for the Study of Race & Ethnicity

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Assistant to the Executive Director, Kirwan Institute for the Study of Race & Ethnicity

The Ohio State University logoThe Ohio State University
Columbus, USA
Posted: Sep 30, 2026

NL Highlights

Provide high-level administrative and strategic support to manage a complex calendar of research projects, meetings, and collaborations.
Serve as the primary point of contact for the Executive Director, managing communications, visitor interactions, and stewardship opportunities.
Coordinate travel arrangements, process expenses, and manage compliance-related deadlines for the Executive Director.

Details

Reference

R159901-2

Salary & Funding

$24.76 - $30.34 per hour (Targeted Hiring Range)

Duration

Regular, 40 hours/week

Contact Info

hr-accessibleapplication@osu.edu

Eligibility

High school diploma or GED
4 years of relevant experience
Considerable business experience in an executive administrative capacity
Strong written and verbal communication skills

Next Steps

1
Submit a cover letter and a resume
2
Complete the online application process via Workday
3
Ensure candidate profile information is up-to-date
4
Ensure all necessary documents are available prior to starting the application

Opportunity Overview

TITLE

Assistant to the Executive Director, Kirwan Institute for the Study of Race & Ethnicity

Department

Academic Affairs Administration | Kirwan Institute

The executive assistant to the Kirwan ED will provide productivity-maximizing service for a growing community-engaged research institute. The executive assistant will need to provide high level administrative and strategic support to manage a complex, dynamic calendar of external and internal-facing research projects, meetings, in addition to current and potential academic-policy-community collaborations. This support requires independent decision making and the ability to prioritize and triage the ED s time both through the coordination of scheduling priorities and the preparation/collation/coordination of materials to brief the ED in advance of meetings and specifically prior to significant engagements with key stakeholders. This position also requires awareness of university polices for the coordination of travel for the ED by initiating travel requests through Workday; processing expense reports and creating schedule space for relevant compliance or professional development deadlines (such as conference presentation preparation or renewal of human subjects certification).

This position will involve interactions at all levels of the organization and the public, so excellent interpersonal, organizational, professional, and communications skills are a must. The executive assistant will serve as primary contact for the ED by screening phone calls/emails, greeting visitors, tracking stewardship opportunities for key Kirwan stakeholders, and providing administrative support for special projects as identified by the ED. Some evening work for events may be required. No weekend work is expected.

Required Qualifications

  • High school diploma or GED
  • 4 years of relevant experience
  • Considerable business experience in an executive administrative capacity
  • Strong written and verbal communication skills
  • Knowledge of Microsoft Office Programs (Word, Excel, PowerPoint, etc.)
  • Knowledge of Workday platform
  • Ability to learn new software
  • Excellent interpersonal and oral communication skills to communicate effectively and professionally in person, in writing and on the telephone

Desired Qualifications

  • Bachelor s degree in a relevant field
  • Experience in a research lab, institute or department
  • Knowledge of Smart Sheets software
  • Knowledge of University Policies and Procedures including Ohio Ethics Code
  • Experience working with a wide range of academics, policy makers, non-profit and community leaders

Additional Information

Please submit both a cover letter and a resume to be considered for this opportunity.

The Targeted Hiring Range for this position is $24.76 - $30.34.

Function: Business Planning and Operations Subfunction: Administrative Assistance Band: Technical Level: 4 Location: Eleventh Ave, 33 W (0193) Position Type: Regular Scheduled Hours: 40 Shift: First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.